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Emergency Preparedness
Related Goals: Workforce Housing, Environmental Sustainability, Key Infrastructure, Community Connectivity & Economic Vitality, and Communications & Public Outreach
1.1 Complete a Town-Wide Evacuation Assessment
Description: Hire third party to support a comprehensive evacuation assessment town-wide (excluding Tahoe Donner - see Emergency Preparedness Task 1.2) including subdivision evacuation modeling, egress mapping, identification of constraints, and egress improvement action plan.
Project Update:
September 30, 2025: The RFP was released on 9/25/2025 with a proposal due date of 10/24/25. A multi-agency RFP review committee has been identified and will make a firm recommendation for council to review and authorize. Contract award tentatively scheduled for 12/2025, with a project start date that same month.
December 31, 2025: Council authorized award the evacuation study contract in December 2025, which is expected to be executed in early January 2026 with a kick-off meeting tentatively scheduled at the end of January 2026.
Target Date: FY26-Q4
Status: 20%
Lead Dept: Office of Emergency Services
Supporting Departments:
1.2 Support the Completion of the Tahoe Donner Emergency Egress Improvement Study (CIP C2513)
Description: Tahoe Donner was approved to use TSSA-1 Funds to complete a comprehensive evacuation analysis study in line with Emergency Preparedness Task 1.1. Town Staff will support through the scope of work development and project implementation. The Scope of Work was developed in FY25 Q4.Project Update:
September 30, 2025: Tahoe Donner and the Town are working together and will be selecting the same vendor through a single RFP to ensure consistency of project approach and outcome across the town. See above 1.1 project update for status.
December 31, 2025: The reimbursement agreement between the Town of Truckee and Tahoe Donner Association was updated to reflect the proposed project budget by the selected vendor. Tahoe Donner Association Board authorized the consultant contract in December 2025. Vendor and Tahoe Donner Agreement execution and meeting timeframes match Task 1.1 above.
Target Date: FY26-Q2
Status: 20%
Lead Dept: Office of Emergency Services
Supporting Departments:
Related Goals: Workforce Housing, Environmental Sustainability, Key Infrastructure, Community Connectivity &Economic Vitality, and Communications & Public Outreach
2.1 Emergency Operations Center Capability and Resource Enhancements
Description: Following the installation of new audio and visual equipment in the EOC, install needed signage, storage, maps and job aids to complete the EOC upgrade.
Project Update:
September 30, 2025: Storage improvements have been completed with new cabinets and the clearing out of the legacy IT equipment closet. Waiting to finish this item until the hiring of the new Emergency Services Coordinator, who will implement. Target completion date is now FY26 Q3.
Target Date: FY26-Q3
Status: 25%
Lead Dept: Office of Emergency Services
Supporting Departments:
2.2 Town Data Accessibility and Resilience with Box
Description: Move to Box for Enterprise to keep the Town’s data secure and accessible during any disruption. With automatic backups, file versioning, and secure access from anywhere, departments can continue working together seamlessly while ensuring critical information is protected and quickly recoverable.
Project Update:
September 30, 2025: The Box Enterprise environment is live and licensed for all employees, with data migration from the old file server still in progress. The incoming Business Analyst will work with each division to move and clean up existing folders, plan better structures and workflows, and help finish training, migration of remaining shares, and final cutover from the old fileserver.
December 31, 2025: All Town staff have been added to Box and town-wide training has been completed, with most groups now using Box as their primary file platform. Remaining file server shares are still being migrated. The incoming Business Systems Analyst will coordinate full adoption, complete remaining migrations and cleanup, and support final cutover and deprecation of the legacy file server.
Target Date: FY26-Q1
Status: 80%
Lead Dept: Information Technology
Supporting Departments:
2.3 Assist with the Transition to a new Opt-In Public Alerting Platform (CodeRed Replacement)
Description: After the decommissioning of CodeRED, the County and Town's legacy opt-in alerting platform, assist Nevada County in the selection of a replacement system, and conduct outreach to maximize public awareness and participation. Complete training for all Town staff that are authorized to issue public alerts.
Project Update:
December 31, 2025: Nevada County plans to release an RFP in early January 2026 with the goal of selecting a new platform before the end of FY26 Q3.
Target Date: FY26-Q4
Status: 5%
Lead Dept: Office of Emergency Services
Supporting Departments: Communications
Related Goals: Workforce Housing, Environmental Sustainability, Key Infrastructure, Community Connectivity & Economic Vitality, and Communications & Public Outreach
3.1 Develop a Comprehensive Debris Management Plan
Description: In coordination with Keep Truckee Green staff, develop a Debris Management Plan to ensure that disaster debris can be removed and processed in compliance with state and federal regulations for reimbursement.
Project Update:
September 30, 2025: Project planning between Truckee OES and KTG to begin in FY26Q2, with likely RFP release in Q3. Still on track.
Target Date: FY26-Q4
Status:
Lead Dept: Office of Emergency Services
Supporting: Keep Truckee Green (400 hours)
3.2 Develop a Comprehensive Disaster Recovery Plan
Description: As a comprehensive effort to improve recovery abilities and resources, utilize a third-party contractor to develop a disaster recovery plan that staff can use to navigate local, state, and federal recovery programs and requirements.
Project Update:
September 30, 2025 - See update for Item 3.1.
Target Date: FY26-Q4
Status:
Lead: Office of Emergency Services
Supporting:
3.3 Develop a Community Disaster Recovery Roadmap
Description: As a partner document to Emergency Preparedness Task 3.2, develop a roadmap which will identify improved efficiencies for both public and private recovery, reconstruction, and redevelopment including permitting processes and programs, and recovery resources available for community members.
Project Update:
September 30, 2025 - See update for Item 3.1.
Target Date: FY26-Q4
Status:
Lead: Office of Emergency Services
Supporting:
3.4 Full Technology Disaster Recovery Planning, Ensuring Business Continuity and Rapid Recovery from Disruptions Across Systems
Description: Develop comprehensive disaster recovery plans that cover both site-to-site infrastructure connectivity and the new world ERP system. The plan includes rigorous testing and validation to ensure that, during an emergency, critical services remain operational, and recovery processes minimize downtime.
Project Update:
September 30, 2025: Beginning in Q1 2026, an IT Systems Analyst, with support from the CIO, will lead development of a Town-wide disaster recovery plan to ensure business continuity and rapid recovery from technology disruptions, with the goal of creating and testing a plan that can restore critical systems within agreed recovery time and recovery point targets after a major incident.
December 31, 2025: This effort has been deferred as other projects have taken priority and to align with the transition to the new content management system and updated business processes. Kickoff is now planned for Q4 FY26.
Target Date: FY26-Q4
Status:
Lead: Information Technology
Supporting:
Related Goals: Workforce Housing, Environmental Sustainability, Key Infrastructure, and Communications & Public Outreach
4.1 Fire Adapted Landscaping and Revegetation Standards
Description: Review current Development Code standards for consistency with State law and modify for consistency. A Notice of Interest for a FEMA Hazard Mitigation Program Grant was submitted in May 2025 to review and recommend wildfire-related codes and standards. If CalOES approves the notice of interest, Staff can submit a sub application in September 2025.
Project Update:
September 30, 2025: FEMA Hazard Mitigation Program Grant Notice of Interest was approved; however, the award timeframe was FY29, so staff did not further pursue this funding opportunity. Additional planning capacity expected in FY27, after Housing Element update is completed in FY26.
Target Date: FY27
Status:
Lead: Planning
Supporting: Office of Emergency Services
4.2 Fire Adapted Building and Development Code Standards
Description: Review current Development Code standards for consistency with State law and modify for consistency. A Notice of Interest for a FEMA Hazard Mitigation Program Grant was submitted in May 2025 to review and recommend wildfire-related codes and standards. If CalOES approves the notice of interest, Staff can submit a sub application in September 2025.
Project Update:
Target Date: FY27
Status:
Lead: Planning and Building
Supporting: Office of Emergency Services
4.3 Home Hardening Incentive Program
Description: Based on updated fire adapted building and development code, and landscaping and revegetation standards, identify parcel-level incentive projects, funding thresholds and needs.
Project Update:
Target Date: FY27
Status:
Lead: Office of Emergency Services
Supporting:
4.4 Townhall Defensible Space Improvements
Description: Dependent on grant funding cycles and availability. Support defensible space upgrades around Town Hall and the police department to improve survivability during a vegetation fire.
Project Update:
September 30, 2025: Staff still seeking grant opportunities. More are expected FY26 Q3/Q4, and FY27Q1.
Target Date: FY26-Q4
Status:
Lead: Office of Emergency Services
Supporting:
4.5 Defensible Space Ordinance
Description: Continue to provide assistance to the Truckee Fire Protection District through their defensible space ordinance update and ensure state defensible space requirements are in place, as required by Gov Code Section 51182.
Project Update:
September 30, 2025 - TFPD put this project on pause, pending adoption of new state regulations on defensible space.
Target Date: FY26-Q2
Status: On Hold.
Lead: Office of Emergency Services
Supporting: Planning and Engineering
4.6 Roadway Vegetation Management Project
Description: Perform defensible space work along various roadways in Truckee. Project will be led and funded by Nevada County OES, with Town Engineering support.Project Update:
September 30, 2025 - Nevada County led project that has been delayed until 2027 due to environmental considerations and review.
Target Date: Start Fall 2026, Est. Completion: Fall 2027 (Delayed)
Status:
Lead: Public Works - Engineering
Supporting:
4.7 2025 Roadway Vegetation Management Project
Description: Perform defensible space work along main evacuation roadways located on the west end of Donner Lake. Roads include the portion of South Shore Drive, portion of Donner Pass Road, and Donner Lake Road from Donner Pass Road to the Donner Lake Interchange.
Project Update:
September 30, 2025: Project complete. NOC expected at Council late November/early December.
Target Date: Start Spring 2025, Est. Completion: Fall 2025
Status: Complete
Lead: Public Works - Engineering
Supporting:
4.8 2025 Tahoe Donner Roadside Vegetation (C2514)
Description: Perform defensible space work along roadways in Tahoe Donner. This project will be led by Tahoe Donner Association, with support from Town Engineering, and reimbursement to TDA with TSSA-1 funds.Project Update:
September 30, 2025: TDA led project. Project complete. Final invoice received by the Town and paid.
Target Date: Fall 2025
Status: Complete
Lead: Public Works - Engineering
Supporting:
4.9 Annual Roadside Vegetation Management Project
Description: Perform defensible space work along Town roadways annually. Each year will include a brushing and chipping maintenance component as well as a more substantial effort on select roads that involves tree removal.Project Update:
Target Date: Start Spring 2027
Status:
Lead: Public Works - Engineering
Supporting:
Related Goals: Communications & Public Outreach
5.1 Multi-Jurisdictional Emergency Operations Center (EOC) Functional Exercise
Description: Plan, coordinate, and implement a multi-jurisdictional Emergency Operations Center Exercise to test and train the Town's EOP and functional annexes and improve inter-agency coordination and response.
Project Update:
September 30, 2025 - Pushed back to Q3/Q4 to wait for new Emergency Services Coordinator.
December 31, 2025: Likely to be held in Q4 with the updated emergency services coordinator onboarding timeline.
Target Date: FY26-Q3/Q4
Status:
Lead: Office of Emergency Services
Supporting: All Departments
5.2 Emergency Operations Center Tabletop Exercise
Description: Hold an annual table top, discussion-based exercise with town staff identified to fill EOC roles.Project Update:
September 30, 2025: Will be held in Q3 ahead of item 5.1.
December 31, 2025: Likely to be held in Q4 with the updated emergency services coordinator onboarding timeline.
Target Date: FY26-Q3
Status:
Lead: Information Technology
Supporting:
5.3 Executive Staff and Elected Officials ICS Training
Description: Provide training to elected officials and the Town's EOC Policy group to ensure proper role clarity during an EOC activation.Project Update:
December 31, 2025: Likely to be held in Q4 with the updated emergency services coordinator onboarding timeline.
Target Date: FY26-Q3
Status:
Lead: Office of Emergency Services
Supporting:
5.4 Emergency Operations Center Staff Section Specific Training
Description: Hold annual EOC section staff check-ins to onboard new EOC staff and ensure familiarity with likely EOC roles and expectations.Project Update:
September 30, 2025: Pushed back due to delays in pre-online training. New target is Q2.
December 31, 2025: Likely to be held in Q4 with the updated emergency services coordinator onboarding timeline.
Target Date: FY26-Q2
Status:
Lead: Office of Emergency Services
Supporting:
5.5 Administrative Services Tabletop Exercise
Description: Implement quarterly tabletop exercises as part of bi-weekly team meetings to ensure readiness in the event of an emergency.Project Update:
September 30, 2025: Hosted first Tabletop Exercise during the summer of 2025. Getting a schedule going for ongoing quarterly exercises.
Target Date: June 2026
Status: 50% Complete
Lead: Office of Emergency Services
Supporting:
Related Goals: Communications & Public Outreach
6.1 Town-Wide "Ready Truckee" Mailed Resources
Description: Identify effective and lasting Ready-Truckee resources to be mailed to all Truckee residences and businesses. Materials should promote information on emergency alerts, evacuation zones and processes, and emergency planning resources.
Project Update:
December 31, 2025: This will likely shift to support the new Opt-In notification Platform (see item 2.3).
Target Date: FY26-Q3
Status: Delayed
Lead: Office of Emergency Services
Supporting: